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Evergreen Webinars

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Evergreen Webinars runs your recorded webinar on a schedule. Each visitor picks a session in their own time zone, watches it in a room that plays the recording from the session start, sees your offer at the minute you choose, and gets a replay with a deadline that is real for them. Afterwards each person gets the follow-up that fits what they watched. It is always labelled a recorded presentation.

6 min read7 stepsUpdated November 4, 2026

Before you start

  • Your Aha Studio accountEvergreen Webinars is for members: up to 20 webinars. It uses no AI: you write every word, starting from plain defaults.
  • Your recording on YouTube or VimeoUpload it to your own YouTube channel (unlisted is fine) or Vimeo, and paste its link. Aha Studio hosting for the video comes later.
  • Optional: a Live Chat widgetMake one in Live Chat and pick it under Questions: people in the room can then ask you questions, answered by a person.
Honest by design: every page says Recorded presentation, and the room says the host is not presenting it live. There are no attendee counts, no scripted chat, no "live" claims and no seat limits. The only deadline is the replay deadline, and it is each person's own, counted from the end of their session. Words that claim otherwise are refused when you save.
PART 01

Set it up

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  1. Open Evergreen WebinarsAt evergreenwebinars.ahastudio.net, or press Start something new on your account page and choose Evergreen Webinars.
  2. Create itWebinar title, Recording link (YouTube or Vimeo) and Length in minutes. Press Create the webinar.
  3. The recordingUnder The recording: the Host, What it is and What they will learn, one a line. These show on the registration page.
  4. SessionsUnder Sessions: Set times (24 hour, up to 6), the Days, the Time zone (The visitor's own time zone, or one zone for everyone), Starts in N minutes, Watch now, how many Set times shown, and dates with no sessions. A set time closer than 5 minutes is not offered.
  5. Replay and offerPick the Replay: Open for a set time after their session (with Hours open), Always open, or No replay. Add the Offer link, the Offer button words and the minute it shows (Offer shows at minute).
  6. Emails and follow-upUnder Emails, tick the reminders you want and edit their words. Under Follow-up by what they watched, edit the email for each segment. Press Save.
  7. Share itUnder Share it: Copy the link to your registration page, or Copy the embed to put it on your site. Press Register me as a test to see the emails and the room yourself.
PART 02

The room

Before the sessionA countdown to their own session, with Add it to your calendar. They can keep the page open or come back with the link in their email.
During the sessionThe recording plays from the session start, so someone who joins late joins part way and is told so. They cannot skip ahead of the session; pausing is fine. If the browser blocks sound, they press Press play to watch.
The offerYour Offer button appears when the recording reaches your minute. Each press is counted for that person, then opens your link (saved as a Link Manager link, so its clicks show there too).
The replayAfter the session, the same link becomes their replay, free to watch and skip, until their own deadline. Then it says Your replay has closed.
QuestionsWith a Live Chat widget picked, its chat button shows on the room and the questions come to you in Live Chat, answered by a person.
PART 03

The emails

These are FunnelBuildr's webinar emails, sent for each person's own session.

ConfirmationAt registration, with their session time in their own time zone, Google, Outlook and Apple calendar buttons, the calendar file attached, and their own link.
Reminders24 hours before, 1 hour before and At the start, each only when it still makes sense (a reminder is never sent after the start).
Replay closes soonOnly when the replay has a deadline: before their own deadline, with the real date.
Follow-up15 minutes after each person's session ends, the email for their segment, with their replay link, its deadline and your offer.
UnsubscribeEvery email has a one-click unsubscribe link. People who unsubscribe get nothing more about this webinar.
PART 04

Attendance and segments

What countsThe room reports every 15 seconds. Only time the video is playing counts, and never more than the time since the last report, so an open tab in the background does not add minutes.
Watched to the offerThey reached your offer minute in their session (with no offer, nine tenths of the length).
Left earlyThey watched for a while but left before that point.
Did not attendUnder 60 seconds watched in their session.
Clicked the offerAnyone who pressed the offer button, in the session or the replay.
Your email sequencesIn Email sequences, pick this webinar as the project. A sequence with no band gets everyone when they register; a sequence for one band (Watched to the offer, Left early, Did not attend or Clicked the offer) gets people when their segment is decided.
RegistrantsRegistrants lists each person with their session, minutes watched, the furthest minute, replay minutes, the offer click and the segment. Download CSV has them all. Every registration is also in your Leads inbox.
PART 05

Honest by design

Always labelledThe registration page and the room say Recorded presentation. The emails say "your session" and never "live".
Refused wordsSaying it is live, counts of people, other people watching or registered, seats or spots, and pressure like "ends tonight" are refused when you save, with the sentence and why.
Real deadlines onlyA sentence about the replay closing is fine when the replay really closes for that person (a set number of hours after their session).
No fake chatThe only chat is your own Live Chat widget, answered by you (its automated answers, if you turned them on, are labelled).
PART 06

Limits

Webinars20each member
Registrations a day2000each webinar
Set times6a day, on the days you tick
Sessions ahead14 daysthe furthest a set time is offered

The emails follow the webinar email limits of FunnelBuildr. No AI is used, so there is no monthly AI limit.

PART 07

If something looks wrong

Still stuck? Email support@anthonyhayes.me or open the help desk.
Ready to build?Type the title, paste your YouTube or Vimeo link and the length, then press *Create the webinar*.Open Evergreen Webinars